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Business Members: Membership/Exhibitor Info


2019 Convention Date(s) and Location

Thursday, July 25, 2019 - Saturday, July 27, 2019
Henry B. Gonzalez Convention Center - San Antonio, Texas

Don't Miss the 2019 TODA, TCDA, TBA Conventions & Combined Exhibition July 25 – July 27, 2019 in San Antonio. This year's event brings together over 9,000 of your customers, making it the largest summer music show in the U.S. and now known as the Southwest Music Summer Exhibition.


Description Link
Exhibitor Registration www_logo   [WEBSITE LINK -- CLICK HERE]
2019 Convention Floor Layout pdf_logo   [DOCUMENT LINK -- CLICK HERE]

Freeman Decorating E-Kit Forms / Links / Letters

Description Link
Freeman Decorating "Quick Facts" pdf_logo   [DOCUMENT LINK -- CLICK HERE]

Housing Forms / Links / Letters

Description Link
Hotel / Housing Online Reservation Portal www_logo   [WEBSITE LINK -- CLICK HERE]
Hotel / Housing Reservations Downloadable pdf_logo   [DOCUMENT LINK -- CLICK HERE]
Downtown Hotel / Housing Locations Map pdf_logo   [DOCUMENT LINK -- CLICK HERE]

TBA Exclusive -- Program Advertising, Bandmasters Review Advertising & Event Sponsorship Opportunities

Description Link
Business Members Add-On(s) Portal www_logo   [WEBSITE LINK -- CLICK HERE]
Advertising / Printing Specifications pdf_logo   [DOCUMENT LINK -- CLICK HERE]
Bandmasters Review Advertising Application pdf_logo   [DOCUMENT LINK -- CLICK HERE]
Convention Program Advertising Application pdf_logo   [DOCUMENT LINK -- CLICK HERE]
Event Sponsorship Application pdf_logo   [DOCUMENT LINK -- CLICK HERE]
Event Sponsorship Information Packet pdf_logo   [DOCUMENT LINK -- CLICK HERE]

Membership Information

Exhibitor Business Membership - $80.00 per company
An Exhibitor Business Membership is required for companies, corporations, or school affiliated organizations who wish to exhibit at the Southwest Summer Music Exhibition Annual Convention/Clinic.

An Exhibitor Business Membership entitles companies, corporations, or school-affiliated organizations to advertise, sponsor an event or purchase a product showcase.

Non-Exhibitor Business Membership - $250.00 per company
A Non-Exhibitor Business Membership is required for companies, corporations, or school affiliated organizations who choose NOT to exhibit but wish to send their employees to the convention.

This membership does NOT entitle a company to conduct business by distributing literature or business cards to Texas Bandmasters Association Members / Texas Choral Directors Association Members / Texas Orchestra Directors Association Members.

A Non-Exhibitor Business Membership entitles companies, corporations, or school-affiliated organizations to advertise with the Texas Bandmasters Association.

Advertising Information

Membership Requirements:
Any company, corporation, or school-affiliated organization who wishes to advertise in the Texas Bandmasters Association official Convention Program or Texas Bandmasters Association Bandmasters Review must be an active Exhibitor Business Member or a Non-Exhibitor Business Member.

Industry Sponsorship Information

The Texas Bandmasters Association invites our Business Members and Exhibitors to participate in our Industry Event Sponsorship Program.

Sponsorship Details:
Sponsorships for specific TBA events may be purchased for $500 each. Multiple sponsorships are encouraged for enabling your Company's Name to be exposed throughout the three day convention.

Exclusive Sponsorships are available for any company that wishes to purchase all the Sponsorship slots in one event category. Please contact the Texas Bandmasters Association office to inquire about the discounted rate for an exclusive sponsorship.

Sponsorship Examples:

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Product Showcase Information

The Southwest Summer Music Exhibition invites our business member exhibitors to participate in our Product Showcase Program at the 2019 TBA/TCDA/TODA Convention / Clinic.

Product Showcase Details:
- Product Showcases will be scheduled in one hour sessions.
- Product Showcases will be held in a Convention Center meeting room with seating capacity of 200.
- Product Showcases will be listed in the TBA/TCDA/TODA Convention Program(s) and will be advertised on signage outside the meeting room.
- Product Showcases fee is $300 per one hour session. Companies may present more than one session.
- TBA/TCDA/TODA will provide one stand microphone, a projector and screen, and connection to a sound system. Your company must provide laptop and cords or adaptors to connect AV system provided.

Product Showcase Regulations/Requirements:
- Only companies with a completed 2019 Southwest Summer Music Exhibition Convention booth application may apply for the Product Showcase program.
- Product Showcases will be awarded on a first-come, first-served basis based on the submission date of the application.
- TBA/TCDA/TODA retains the right to approve or deny a Product Showcase Application based on potential value to convention attendees and balance in scheduling with the overall convention program.
- Consideration will be provided ONLY for companies meeting the required application DEADLINE of April 1, 2019.

Malcolm Helm Scholarship Information

The recipient of the Malcolm Helm Memorial Scholarship is an outstanding undergraduate wind or percussion player who is majoring in music education at a Texas public or private college or university. This Scholarship is funded by an endowment which is supported by Texas Bandmasters Association membership and other generous donors. The Texas Bandmasters Association sponsors the scholarship and awards the recipient at the annual Convention/Clinic.

Online Registration Information

If you are a New Business Member, currently a Business Member or have been a Business Member of the Texas Bandmasters Association, Texas Choir Directors Organization, or Texas Orchestra Directors Association in the past, you can use our convenient online tool to renew your business membership and reserve booths for this year's convention.

You can contact Robin Tovar at or call (210) 492 - 8878 for additional assistance or to report any errors with the online registration system.

Registration by Mail / Fax / Email Information

If you prefer to fill out and mail / fax / email your registration forms you can find all the pertinent forms and information in the gray box above.

Email / Fax Information:
All completed forms should be emailed to Robin Tovar at or faxed to the Southest Music Summer Exhibition -OR- Texas Bandmasters Association office at the following number: (210) 492 - 8996.

Mailing Information:
If you prefer to mail your registration / application information, complete all registration forms and mail them along with your payment to the Southwest Music Summer Exhibition -OR- Texas Bandmasters Association office at the following address:

Texas Bandmasters Association -OR- Southest Music Summer Exhibition
Attn.: Robin Tovar, Exhibitor Manager
1002 Central Parkway South
San Antonio, Texas